See what works. Improve what doesn’t.
Tracking alone is not enough. OnTask.AI records screen activity, understands every minute with AI, and turns it into answers you can ask for, moments you can search, and stories you can share — so leaders coach better and fix what isn't working, fast.
*No software installation required. Works in Chrome, Firefox, Edge & Opera.
Trusted by forward-thinking organizations worldwide
Your workforce data, finally conversational.
OnTask watches work as it happens and understands what’s being done minute by minute. It automatically recognizes workflows and processes, evaluates activity in the context of each person’s role, and turns the workday into intelligence that people can search and question — or automated systems can use to take action.
Ask anything about how work got done.
Every analyzed minute becomes knowledge you can question. Ask in plain English and get grounded answers with the people, times and sessions behind them — scoped to a single project if you like.
- Answers cite the exact recordings they came from — click through to watch
- Scope follows your role: the whole org for owners, your people for managers
- Filter any question to one project with a single dropdown
- Honest by design: if the work wasn't recorded, OnTask says so instead of guessing
Three people touched the Northwind proposal between Monday and Wednesday:
- Sarah M. drafted the pricing section in Google Docs — 2h 10m across Mon/Tue.
- James R. built the cost model in Sheets — 1h 35m on Tue.
- Nina L. designed the cover and diagrams in Figma — 55m on Wed.
It stalled Wednesday afternoon: Sarah waited about 40 minutes for legal's redlines (Slack thread open, no edits), then moved on to other work.
Find any moment — without scrubbing through recordings.
Describe what you're looking for: a task, an app, a client name. OnTask returns the work sessions where it happened, ranked by relevance, with the exact minutes highlighted and one click to watch the clip.
- Search across what appeared on screen, the text within it, and the AI’s understanding of the activity.
- Results are whole sessions: story, on-task score and a relevant-minute breakdown
- Jump straight to the frame, or play that minute's clip
- Deep-links into the employee's day timeline for context
Matched 34 open vendor invoices against the bank feed in QuickBooks, flagged three duplicates, and emailed AP for approval.
Cleared the QuickBooks reconciliation exceptions list and corrected two mis-coded vendor payments.
Answered AP's questions on the flagged duplicates over Slack and reissued one invoice.
The week, written up — for a person, a team, or the whole org.
OnTask turns analyzed activity into a readable narrative: a headline, an executive summary, where the time went, who did what, and what to change. Pick the scope and the range, then export a PDF or email it in one click.
- Org, team and individual stories for any day, week, month or custom range
- Built from the minute-by-minute record — no self-reporting, no status meetings
- Recommendations you can act on Monday morning
- PDF export and email delivery straight from the page
Backlog cleared ahead of the v4 launch, with one process gap to close
The support team logged 148 analyzed hours at 86% on-task. Ticket volume peaked Tuesday; the team cleared the three-day backlog by Thursday while onboarding two new macros. Refund approvals remain the biggest source of context switching.
- Move refund approvals into a single Zendesk macro — 40+ context switches observed this week.
- Start Alex's shift 30 minutes earlier to cover the 8:30 ticket spike.
See the workflows your team actually runs.
OnTask connects individual moments of work into sessions, days, weeks, and months — revealing the larger patterns behind how work gets done. It automatically identifies recurring workflows, measures how long they take, and helps you improve the process behind the work — not just evaluate the person doing it.
- Minute-by-minute timeline for every employee, with hourly verdicts and a minute inspector
- Workflows discovered automatically and tracked across people and weeks
- Application and activity mix, 14-day trends, session stories
- Printable project reports: hours by member, daily trend, and an AI project story
One Platform. The Whole Picture.
From continuous capture and identity verification to AI that understands the work — plus the deployment tools that make it practical at any scale.
Screen / Webcam Recording
Effortlessly capture and archive employee screen and webcam activity with no time limits and no software to install.
Live Monitoring
Real-time monitoring of employee activity to ensure productivity and compliance across your entire workforce.
Custom AI Supervisors
AI that reads every minute of screen activity and judges it against the role — on-task or off-task, with evidence, customizable per team.
Facial Recognition
Advanced facial recognition for continuous, accurate employee identification and verification at the workstation.
Timesheets, Projects & Reports
Time tracking by project, plus printable project reports with hours by member, daily trends, and an AI-written project story.
Schedules
Customizable scheduling with automatic enforcement — late arrivals and absences trigger email or SMS notifications.
Manager Accounts
Dedicated manager accounts scoped to their own people — same chat, search, stories and live views, only for the team they run.
QR Code Stream Authorization
Secure, efficient QR-code stream authorization for quick employee verification and session management.
Marketplace
Find vetted companies, agree a scope of work, e-sign, and bring their people into your workspace with full visibility.
OnTask Desktop
A native desktop app employees can launch and use directly, or organizations can automatically configure and deploy across managed devices.
Multi-Screen Capture
Record up to three displays per employee. Screens are analyzed together as one session, so the AI sees the whole picture.
Live Presence
Managers can see exactly who’s broadcasting at any moment, with the sidebar updating instantly as employees start or stop.
Activity In. Intelligence Out.
OnTask captures everyday work activity, understands it minute by minute, and hands leaders the answers, stories and workflow maps they need to manage people more effectively.
Every Minute
From Blind Spots to Clear Insights
OnTask captures screen activity, understands what’s happening minute by minute with AI, and turns that activity into intelligence you can search, question, and share.
Deploy in Minutes
Use OnTask the way your organization works. Employees can access it through a supported browser or the native desktop app, while managed environments can centrally configure and deploy the OnTask Desktop app with automated enrollment and startup.
AI Understands Every Minute
OnTask continuously transforms screen activity into an evidence-backed record of work—combining AI-powered activity analysis, identity verification, and automated schedule enforcement to provide a clear, trustworthy view of workforce performance.
Ask. Search. Read.
Ask questions in plain English, search for any moment, and read AI-written stories for a person, a team or the whole org — alongside live screens, recordings, compliance and workflow maps in one dashboard.
See Exactly What's Happening — In Real Time
Stop wondering whether work is getting done. OnTask records employee screens and webcams continuously, and lets managers view up to four live screens simultaneously — all through the browser with zero installation.
- Continuous screen & webcam recording with no time limits
- Monitor up to 4 employee screens per browser window
- Capture up to 3 displays per employee, analyzed together as one session
- Data sent in chunks for reliability — uploads resume after an interruption
- Indefinite storage with optional auto-deletion policies
Let AI Distinguish Productive Work from Distractions
Hours logged don't equal hours worked. OnTask's AI Supervisor looks at what's on screen, reads what it says, and judges whether it fits the role — producing an evidence-backed, minute-by-minute timeline instead of a guess. Rules are customizable per role.
- Minute-by-minute classification with confidence scores and evidence frames
- A day timeline per employee: hourly verdicts, app dwell, and a minute inspector
- Multiple AI supervisors with unique rule sets per role and department
- Track productivity trends over time to spot patterns
Verify Identity — Enforce Accountability — Stay Compliant
OnTask optionally captures webcam snapshots every 60 seconds and compares them against employee reference photos. Combined with schedule enforcement and multi-channel alerts, you get a complete compliance engine.
- Automatic facial verification every 60 seconds
- Instant alerts for unrecognized individuals at workstations
- Schedule enforcement with email & SMS violation notifications
- Bulk import employees & schedules via Excel spreadsheets
46 of 47 employees met their scheduled hours this week. Overall attendance is strong.
Unrecognized face detected at Workstation 12 on Thursday at 2:15 PM. Manager notified.
Alex P. logged in 47 minutes late on 3 of 5 days. Pattern flagged for manager review.
Extend your team — without losing visibility.
Find vetted outsourcing firms and independent professionals, describe the work you need done, and get partners ranked by fit. Finalize the scope, e-sign the agreement, and bring assigned workers into your OnTask workspace—with visibility into the work from day one.
A marketplace with oversight built in.
Most marketplaces stop once you hire. OnTask connects the engagement to the work itself. When a partner assigns people to your scope of work, their accounts are added to your workspace—making their work recordable, analyzable, searchable, and reportable alongside your internal team.
- Browse outsourcing firms and independent professionals by specialty, skills, and starting rate
- Describe the work in plain English and see partners ranked by fit
- Message partners, share files, and agree on a Scope of Work
- Generate agreements from your templates and collect e-signatures
- Bring assigned workers into OnTask with recordings, AI analysis, search, and stories
Categories
Starting price
Find & compare
Browse by category, skill and price, or describe the job and get MATCH-scored partners with full profiles, portfolios and video intros.
Message
Talk it through in built-in messaging with file attachments. Unread threads are flagged right in your sidebar.
Agree the scope
Send or receive a Scope of Work. Contracts are generated from your own mail-merge templates and e-signed before anything starts.
Work with full visibility
The partner's people are provisioned into your workspace and monitored exactly like your own team — recordings, AI, stories and search.
Deploy OnTask your way.
Use OnTask in a supported browser with nothing to install, launch the desktop app on individual workstations, or deploy it centrally across managed devices with automated enrollment and startup.
OnTask Desktop
A native Windows app employees can install and launch when they start work. For company-managed devices, organizations can also deploy and enroll OnTask Desktop centrally, with the option to start it automatically at boot.
Up to 3 screens per person
Capture every display an employee uses. Screens are recorded side by side and analyzed together as one session, so the AI sees the whole picture instead of a third of it.
Three broadcast modes
Match capture to the bandwidth you actually have:
- Real-time streaming (the default)
- Screenshots and heartbeat now, video uploaded in an off-peak window
- Heartbeat-only for low-bandwidth sites
Live presence
Managers see the total number of people broadcasting in their sidebar. The count updates instantly as broadcasts start or stop, with no refresh needed.
From Work Activity to Workforce Intelligence.
| Basic Time Trackers | Screenshot Tools | OnTask | |
|---|---|---|---|
| Continuous screen recording | ✗ | ~ | ✓ |
| Live multi-screen monitoring | ✗ | ✗ | ✓ |
| AI-powered productivity analysis | ✗ | ✗ | ✓ |
| Facial recognition & identity | ✗ | ✗ | ✓ |
| Schedule compliance engine | ~ | ✗ | ✓ |
| Zero software installation | ✗ | ✗ | ✓ |
| Project-level time tracking | ✓ | ✗ | ✓ |
| Multi-channel violation alerts | ✗ | ✗ | ✓ |
| Ask questions in plain English | ✗ | ✗ | ✓ |
| Search for any moment on screen | ✗ | ~ | ✓ |
| AI-written stories & reports | ✗ | ✗ | ✓ |
| Workflow discovery | ✗ | ✗ | ✓ |
| Marketplace with oversight built in | ✗ | ✗ | ✓ |
Invest in Visibility. See the ROI Immediately.
Access is by invitation while we onboard new teams. Every plan includes a 14-day free trial once you are in. Scale up or down as your team grows.
- ✓ Screen & webcam recording
- ✓ Live monitoring (4 screens)
- ✓ QR authorization
- ✓ Schedules & reports
- ✓ Email & chat support
- ✓ Everything in Bronze
- ✓ Facial recognition
- ✓ Custom AI Supervisors
- ✓ Absence tracking
- ✓ Custom grace periods
- ✓ Priority support
- ✓ Everything in Silver
- ✓ Ask OnTask & Activity Search
- ✓ Stories & Process Intelligence
- ✓ Advanced reporting
- ✓ Dedicated support
All plans include 400 hours of storage per user / screen. Extra storage available at $0.02/hr. Private cloud deployment available for enterprise.
Everything Leaders Ask Before They Deploy
No. OnTask utilizes the desktop screen capture capabilities built into modern browsers. Employees simply open their browser and grant screen access. There's nothing to download, install, or maintain. This also means deployment takes minutes, not days — even across thousands of employees.
The AI Supervisor analyzes screen content to determine whether an employee's current activity aligns with their assigned role. You can create multiple supervisors with different rule sets — for example, what counts as "on-task" for a developer is different from a sales representative. Classification happens in real time and results feed into productivity dashboards and reports.
OnTask captures a webcam snapshot every 60 seconds and compares it against the employee's reference photo. If an unrecognized individual is detected, the system alerts the appropriate manager. You can also configure grace periods for breaks and set individual thresholds for absence duration tracking.
There are no time limits on recording duration. Data is sent to the server in chunks, ensuring reliability even over long sessions. Each plan includes 400 hours of storage per user / screen, with additional storage available at $0.02 per hour. Default retention is indefinite, with optional auto-deletion policies available.
Yes. For organizations with strict data sovereignty or compliance requirements, OnTask offers private cloud deployment. This gives you full control over where your data lives and how it's managed. Contact our enterprise team for commercial licensing details.
OnTask supports two account types: employees (who broadcast their screen/webcam) and managers (who view recordings, create schedules, and address violations). You can bulk import both accounts and schedule assignments via Excel spreadsheets or the API. Schedule violations automatically generate notifications via email, SMS, or both.
Anything a well-informed colleague could answer from watching the work: what a person or team did today, where a project stalled, how long a task took, who touched a client's files this week. Answers are grounded in the analyzed recordings and cite the sessions they came from. If the work wasn't recorded, OnTask tells you so instead of guessing.
Search looks across everything the AI saw and read on screen — the application, the on-screen text, and its own conclusions — and returns the sessions where your query happened, ranked by relevance. Each result shows the session's story, its on-task score, the specific minutes that matched, and a one-click link to the frame or clip. You go straight to the moment instead of scrubbing.
A Story is an AI-written narrative for a person, a team, or your whole organization over a day, week, month, or custom range: a headline, an executive summary, where the time went, who did what, the workflows performed, and recommendations. Stories are built from the minute-by-minute record, cached so they load instantly, and can be exported as a PDF or emailed from the page.
Process Intelligence rolls minutes into sessions, days, weeks and months, and names the workflows it sees repeating — for example “Reviewing a Ticket” or “Reconciling Invoices” — with how often they occur and how long they take. You also get a minute-by-minute timeline for every employee, application and activity mix, 14-day trends, and printable project reports.
Browse outsourcing partners and virtual assistants by category, skill and starting price, or describe the job in plain English and get MATCH-scored results. Message partners (with attachments), agree a Scope of Work in either direction, and e-sign a contract built from your own template. When a partner assigns staff, their accounts are provisioned into your workspace and monitored exactly like your own employees.
Yes. OnTask Desktop is a Windows app for company-owned hardware. Enroll a device once with a token and it signs in and starts recording at boot — no password on the machine. It also unlocks up to three screens per employee and bandwidth-friendly broadcast modes, such as capturing screenshots now and uploading video during an off-peak window. Browser-based capture remains fully supported and needs no installation.
Stop Guessing. Start Leading.
Join the organizations that replaced gut instinct with answers. See the work, ask the questions, and lead with what actually happened.
*Access by invitation. 14-day free trial once approved. No software to install.